[4828] Administrative Support
Start date: March 2025
Clearance: NATO Secret
Location: The Hague, Netherlands
- Seasoned administrative support experience;
- Experience in working in a multinational and high demand environment;
- Experience in independently setting up meetings and workshops, focusing on the wider picture to deliver the best possible attendee experience;
- High level of attention to details and customer focus;
- Prior experience supporting the implementation of Software as a Service applications for HR;
- HCM implementations/upgrades;
- Ability to work on all project phases: Project Preview, Fit/Gap Analysis, Testing, Production Support.
Duties:
- Support the HR Technology Specialist in support in the day to day work and ad-hoc projects as needed and therewith enable continuous service provisions, especially during peak periods where presence is required;
- Provide proactive administrative support on a variety of subjects;
- Draft and coordinate PowerPoint presentations;
- Independently arrange meetings and workshops, to include room reservations, documentation preparation, drafting meeting notes, etc.
- On behalf of the HR Technology Specialist, attend and support meetings and workshops related to Digital CPO;
- Provide functional support related to Digital CPO applications, such as Oracle HCM Cloud, Oracle Business Intelligence, Taleo Recruiting and Onboarding modules;
- Independently capture application change requests, provide impact analysis on other modules and applications and generate progress recommendations;
- Support the HR Technology Specialist in advising the CPO Team and internal stakeholders on options, risks, and any impacts on other processes or systems;
- In relation to the anticipated replacement of the current applicant tracking system:
o Provide functional support;
o Review and update any business requirements and assist mapping them to the functionality of the new system;
o Support functional/technical design workshops;
o Prepare communications, status and issue reports and updates to the CPO team, the project team and other internal stakeholders on a regular basis;
o Share knowledge with the CPO team to continually improve implementation methodology;
o Prepare training material, arrange training sessions and support the training provision.